One-week invites
Send a link for one Monday-to-Sunday week. Whoever joins books that week only, up to your weekly limit, and loses access after Sunday.
New · cancel a single session
Cancel one session, keep the rest of the week
Teacher off sick or the room taken? Open that session and cancel it for that one date, with a message for members if you like. Nothing else on your schedule changes.
- Everyone booked gets an email and app notification with your message
- Their spots are released and it doesn’t use up their weekly limit
- The same class runs as usual in all other weeks
- Changed your mind? Restore it and members are told it’s back on
New · week passes, Open Pass & holidays
Let people book one week at a time.
Invite someone to book just one week with a link. Every Sunday, open next week’s spots to a group of members you choose. Add school holidays once: sessions on those days are cancelled and members are told.
One-week access ends by itselfNext week opens every SundayHoliday cancellations emailed for you
What’s new
Three new ways to fill your classes
Let newcomers try a week, open spare spots to a group every Sunday, and close for the holidays, in the schedule you already use.
Open Pass
Pick members and the classes they may join. Every Sunday they’re invited, by email and app notification, to book next week’s open spots.
School holidays
Enter the dates once, for all classes or some. Sessions on those days are cancelled and members emailed. You can still add catch-up classes.
One-week invites
Invite someone for a single week
Choose the classes and the week, then share the link. Whoever opens it signs in, sees only that week and can book up to your weekly limit. After Sunday their access ends by itself, so there’s no one to remove.
- 1Choose classes and a weekThis week, next week or a few weeks ahead. You see how many sessions run, with holidays already taken out.
- 2Share the linkPaste it into a message, or let them scan the QR code at the door.
- 3They book that week, then access endsNo bookings after Sunday; past sessions stay on their account. To keep them, tap Make ongoing member.
Open Pass
Next week’s open spots, offered every Sunday
Open Pass is a group of members you pick, plus the classes they may book. Every Sunday at 18:00 (you choose the day and time), weekbase lets them book the following Monday to Sunday and tells them by email and app notification. Classes they already attend stay as they are.
- Add members once; there’s no link to send each week
- Nothing is held back: they book spots still open
- Skipped if holidays close every class; they’re told
- Remove someone and no further weeks are sent
Holidays
Close for the holidays in one step
Enter each holiday’s dates once, for all your classes or only some. Regular sessions on those days are cancelled and every booked member gets an email. A cancelled booking doesn’t use up their weekly limit.
Running a catch-up class?
Add a one-off session on any holiday day. Regular members and anyone with a pass for that week can book it.
Emails and notifications
Everyone affected is told, automatically
weekbase sends the email and app notification for you, following each person’s notification settings.
Ready to fill next week?
Send a one-week invite, start an Open Pass group or enter your holidays in a few minutes.
Already on weekbase? Find them in your sidebar: All members → Invite members, Open Pass and Holidays.